Yamhill Fire Protection District 
Board of Directors Meeting
275 S. Olive St, Yamhill, Oregon
October 10th, 2022 - 6:30pm
6:30 Meeting called to order.
Roll call: Members present - Clint Giberson, Jon Peasley, Jim Phillips
	Employees present - Interim Chief Bergstrom
Repots: Safety committee meeting: getting dark earlier and school in session so be more careful, 		wear hi-visability vests.
Public Comment: None
Financial Report: Judy assisted with the bills Saturday 10/8/22, Umpqua Bank is being difficult with the bill pay access/online access, might need to look at other bank options if can't get it resolved. Pers/quarterly earnings were covered.
Clint motined to approve the financial report and board meetings from September meeting Jon 2nd, motion passed
Chiefs report: Chief Bergstrom: 35 calls last month. 
	Projects - to get Judy on financials - we pay	contract services to Amity for sharing her. 	Tri-band radios - 5 ordered from grant, possibly awarded the 2nd half of that.
	EFG Grant - Pagers they are in Salem
	Safer Grant - re-applied for it
	OSFM - Coming out with a grant for small volunteer dept for 2 full time positions for 2-3 	years, specifically for conflag staffing
	Brush Rig - Cap and chassis in Yakima Washington, Ford 550, cap and chassis paid for 	with lease, $800 transport fee adding it to the build price. 
	Fire science class is going well, volunteers are helping teach
	OSFM seasonal grant expires 10/31/22, 144 hours remaining as of 10/1/22
Old Business: Promotional policy and procedures - Chief Bergstrom is working on it, can't backfill Assistant Chief position until the first of the year. He's looking at what needs the department currently has. Possibly a full time Assistant chief and maybe division chiefs to help spread the responsibilities without putting too much pressure on individual volunteers.
Clint Giberson: guidelines for new chief/policy do they want to consider re-writing? Last updated 2/20/2015 Was discussed and decided that Chief Bergstrom will propose alterations to current policies. Clint also asked Bergstrom to propose new job descriptions. Chief Bergstrom would like to have "Division Chiefs" for different areas or use "Captain" positions in same way, it was decided to stay with "Captain's" as it gives more room for growth and alter their duties.
New Business: Previous meeting Josh Ellis had asked the board if they wanted their own email addresses, they declined saying if someone wanted to email the department Chief Bergstrom can pass on pertinent emails or they can come to the board meeting.
Brush Rig estimated completion date is December 31st, 2022, upgraded suspension and 	 military grade axel.
Good of the Order: Jim Phillips - Josh Ellis resigned via email stating not enough time to devote to the board and his family. Election in May - board appoints members. Josh Brown a Yamhill resident present and interested. Mary Landauer also present and interested. Board needs to appoint someone to fill the position until voting in May, it's a 4-year position.
Jon Peasley: ODFFA conference Nov 2nd-5th
Next meeting is November 14th at 6:30pm
Clint motioned to Adjourn Jon Peasley 2nd, meeting adjourned.